When should issues with received items be reported?

Immediate notification is essential when issues with received items are discovered because timely communication allows for quick resolution of problems, such as discrepancies in quantities, damage, or incorrect items. Reporting these issues right away helps to maintain inventory accuracy, ensures accountability with suppliers, and prevents further complications that could arise from delayed responses. Addressing issues promptly also supports smooth operations in retail and merchandising, where maintaining customer satisfaction and operational efficiency is critical.

In contrast, reporting issues at the end of the day, only if they are severe, or during a weekly review could lead to missed opportunities for corrections, inventory inaccuracies, and strained supplier relationships, which can ultimately impact the business.